Manager:  Linda Flamer (lcf@udel.edu; x1627)

Group members: Dawn Arnold, Kathy Balthis, Cathy Cathell, Kim Correll-Comeau, Vicky Grypa, Michele Jennings, Kim Norem, and Gretchen Taylor

Initial Point of Contact:  Assistant to the Chair

Overview: The Financial Operations group is responsible for the overall integrity of the fiscal activities of the College of Engineering.

Functions:
Financial Transactions Processes

• Acquire pro-cards, travel & entertainment cards, declining balances cards
• Allocate and review all card activity
• Process vendor payments
• Deposit cash receipts
• Reconcile transactions to statements of activity
• Ensure compliance
• Make corrections of transactions to purpose if needed

Reports and Monitoring of Unit Resources

• Prepare reports for Chairs, Assistant to the Chairs  - Statement of Activity summary and detailed reports for all department purposes (non-research)
• Analyze financial status
  
• Assess project needs vs. resources
• Make budget revisions
• Close-out inactive purposes (i.e., start-up purposes, match purposes)
• Maintain current listing of all departmental purposes
  
• Set up new purpose codes as needed

Labor Allocation and Effort Reporting

• Process labor allocation in the LAM for all COE employees.
• Distribute effort reports to departmental and research administrators  for review and certification by employees.
• Make corrections to salary charges as needed.

Budgets and Responsibility-Based Budget (RBB) Algorithm

• Analyze financial status
• Assess project needs vs. resources
• Make budget revisions
• Prepare summary and detailed reports of financial status to Dean and COO
• Make recommendations for COE budget
• Develop policies for approvals of departmental budgets and special request
• Monitor RBB revenues and expenses based on RBB algorithm

Manager: Barb Graham (bagraham@udel.edu; x3275)

Group members: Chrissy Shinn, Ruth Ann Batten, Sharon Anderson, Dian Harper, Tyrese Johnson,
Renee Watson

Initial Point of Contact: Assistants to the Chairs

Overview: This group handles all human resources issues through two teams, one focused on employee relations and the other on processing of transactions.

Functions:
HR Employee Relations (Chrissy Shinn, Ruth Ann Batten)

• Analyze and create descriptions for new positions
  
• Manage recruitment of all positions
  
• Process reclassification requests
  
• Coordinate training opportunities
  
• Monitor ongoing personnel procedures
  
• Ensure COE compliance with federal, state, and University HR-related policies
(e.g., FMLA and Worker’s Compensation)
  
• Manage labor relations issues, including manager-employee conflicts, pay equity issues, termination issues, etc.
  
• Coordinate COE new employee orientation

HR Transaction Processing (Sharon Anderson, Dian Harper, Tyrese Johnson, Renee Watson)

• Submit all forms that produce any type of compensation
• Process all hiring forms
• Track faculty sabbatical requests
  
• Confirm payroll accuracy
  
• Initiate on-boarding process for all newly hired staff
  
• Manage all miscellaneous wage and work study issues
  
• Track and reports on pay rates and end dates of temporary employees
  
• Provide employment verification letters
  
• Track all HR reports for compliance including faculty post-tenure reviews, performance appraisal compliance, merit rating appropriateness in relation to appraisals
• Track all staff leave requests and provides periodic balances

Manager: Kris Farmer (kriskay@udel.edu, x0750)

Group Members: Diane Clark, Dana Crumety, Lisa Dougherty, Debbie Hendel, Lisa Henriksen, Sharon Juck, Pam McDermott

Initial Point of Contact: Lead coordinator for appropriate team (see list below)

Overview: This office provides pre- and post-award services for all sponsored programs through teams assigned to specific units.

Functions:

• Pre-award – prepare budgets, review solicitation for compliance, coordinate and prepare proposal submission, act as liaison with the central Research Office
• Post-award – review transactions for compliance, prepare monthly financial reports for the PI’s, advise PI’s of potential financial and/or compliance issues with their awards, award close-out functions.

Teams:

• Kris Farmer – Materials Science, College of Engineering, Solar Program
• Team CIEG/ELEG 
(Pam McDermott – Lead Coordinator; Sharon Juck, Diane Clark)
  • Civil Engineering and Electrical Engineering
    
• Team CHEG/MEEG 
(Debbie Hendel – Lead Coordinator; Lisa Henriksen, Dana Crumety, Lisa Dougherty)
  • Chemical Engineering and Mechanical Engineering
    
• Centers with Research Staff
  • Center for Composite Materials – Therese Stratton/Kim Green
    
  • Center for Applied Coastal Research – Rosalie Kirlan
    
  • Center for the Study of Metals in the Environment – Dana Crumety
    
  • Delaware Center for Transportation – Ellen Pletz
    
  • Catalysis Center for Energy Innovation – TBD
    
  • Papoutsakis Group – Danielle Nolen

Manager:  Maria Taylor (mltaylor@udel.edu; x8730)

Group Members:  Al Lance, Dave Cowgill, Steve Beard (master machinists).  Lab coordinators, electronics technicians, and machinists within departments report to the Assistants to the Chairs but interact with the Facilities group and have a “dotted line” to the Facilities Manager.

Initial Point of Contact:  Assistants to the Chairs

Overview:  This group is responsible for all space, equipment, and safety issues within the COE.

Functions:

• Track use and allocation of space.
  
• Interface with the University’s Facilities Planning and Construction to plan and execute the renovation of existing space as well as the building of new COE space.
  
• Interface with the University’s Facilities Services to ensure proper maintenance of COE space and utilities.
  
• Manage COE facilities budget and coordinate prioritization of maintenance and renovation projects.
  
• Coordinate COE safety program.
• Track ownership, use, and transfer of capital equipment.

Managers:  Diane Kukich – writing and editing (dkukich@udel.edu; x1721); Carrie Qualls – graphics and web design (cq@udel.edu; x1418)

Group Members:  Diane Kukich, Carrie Qualls, Christian Derr, Sarah Rosenthal

Initial Point of Contact:  Webform work request

Overview:  This group supports the COE with writing, editing, graphic design, and web development.

Functions:

• Writing and editing – news stories for UDaily on COE grants, awards, honors, and accomplishments; assistance with proposal writing and editing; stories for departmental newsletters; support for development and alumni efforts
• Graphics – all print projects including, but not limited to, booklets, brochures/flyers, newsletters, folders, postcards, posters, wall murals. Graphic assistance with a proposals.
• Web – web site creation and modifications

Manager:  Jim Byrnes (byrnes@udel.edu; x1520)

Group Members: Dave Caldwell, Chris Donohue, Eric Eckman; student interns: Josh Rothhaupt, Jon White, Zelphia Johnson.

Initial Point of Contact:  Webform work request

Overview:  This group supports the many missions and constiuencies of the college by applying and supporting information technologies and know-how.

Functions:

• Provide desktop support for COE faculty and staff
• Support college computer labs and classrooms
• Manage and administer a suite of engineering oriented software
• Maintain and support college-specific IT infrastructure, including web servers and file servers